Medical Records Coordination

Stop chasing
records
manually.

Every hour your coordinator spends chasing faxes, following up on release forms, and guessing which records haven't arrived is an hour not spent on patients. Ownity automates the whole workflow — so your team can focus on the work only they can do.

18h+ Projected savings / month
94% Projected fulfillment rate
Request a Demo
See how Ownity works with your practice. Takes 20 minutes — we'll walk through your current records workflow and show you exactly what changes.

No commitment required. We'll follow up within 1 business day to confirm a time.

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We'll reach out within 1 business day to confirm your time. Or pick a slot below — whatever works for you.
What Ownity handles for you
Everything your front desk currently does manually.
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Record Requests
Ownity handles both sides. Outbound — it automatically requests records from a patient's previous providers the moment they're booked. Inbound — when another clinic requests records from you, Ownity receives it, routes it, and tracks fulfillment end to end.
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Referral Tracking
When you refer a patient out, Ownity tracks whether the specialist received them, scheduled the appointment, and sent back a report. When referrals come in, they land in one place — with automated follow-ups so nothing sits unactioned.
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Information Collection
Ownity collects what it needs directly — HIPAA releases, previous clinic history, insurance details — and connects to the intake software you already use. If a patient is missing information, Ownity flags it and sends them a prompt to fill it in before their appointment.
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Information Organization
When records arrive, Ownity flags anything missing, organizes documents by type, and surfaces a plain-language summary of what's in the chart — so your provider walks in knowing what they're working with, not discovering it mid-appointment.

Pick a time that works for you.

20-minute demo. No sales pressure. Just see if Ownity is right for your practice.

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